ON-LINE REGISTRATION AND PARTICIPATION
Participation in the Annual Meeting is by invitation only. All invited persons intending to participate in any of the Annual Meeting’s activities are urged to complete their online registration not later than 22nd April 2016. The online registration system can be accessed through the IDB website (www.ISDB-AM41.org) or at the URL https://reg.isdb.org/org_login.aspx the registration process is indicated below:
The pre-registration code included in the invitation letter should be used to fill out and submit the pre-registration form. Please note that the preregistration code is identical for all members of the same delegation.
After completing the pre-registration, participants will receive within 2 working days an email indicating their User ID and the Password to finalize their registration. The registration includes, inter alia, information on visa requirements (see section “Visa” below), flight arrival time and hotel booking (see section on “Hotels” below).
C. CONFIRMATION OF PARTICIPATION
Once the required information is completed and submitted, participants will receive within 2 working days a letter (by email) confirming their registration. The letter contains a barcode that facilitates the process of issuing badges at IDB Annual Meetings 2016 Registration Desk.
D. ONSITE REGISTRATION AND ACCREDITATION
On arrival in Jakarta, participants are requested to proceed to the IDB Annual Meetings 2016 Registration Desk located in Jakarta Convention Center as soon as possible to complete their registration and obtain their badge and documentation.
The Registration Desk is open from 7 to 11 Sha’ban 1437H (14– 18 May 2016) from 08:00 to 20:00 hours.
E. LIAISON OFFICERS
A liaison officer will be assigned to assist each Governor throughout the period of the Annual Meeting. In addition, there will be an information booth in each “official” hotel where delegates will be staying as well as at the Airport to meet and assist arriving delegations.
F. MEDICAL CARE
Clinics are available at the “official” hotels and at the annual meeting venues. Physicians and nurses are on duty around the clock. Ambulances are also available.
Although the primary medical care will be provided, it is advisable that delegates issue a travel insurance policy.
All participants are issued with a personal identification badge, which they are requested to bear at all times. For safety and security reasons, all baggage items, handbags and personal effects will be electronically screened at the airport and hotels.
H. MEMBERS OF THE PRESS
Accredited local and international media persons are invited to take part in the various activities of the IDB Annual Meeting. A convenient media center will be available for the press located at the Jakarta convention center. For more information and assistance, you may contact Mr. Khaled Nazer, Head of the Media Services Committee (email@example.com).
I. ID BADGE
Anyone who has not been registered prior to the meeting will not be able to enter the JCC venue and the surrounding area. This will be strictly enforced by the security officials. Delegates will not be able to share their badges with other persons for security reasons.
Participants are required to wear their ID Badges at all times while at the meeting venue. Lost or missing ID Badges should be immediately reported to the Registration Desk at meeting venue.
Airport transfer shuttle service from Soekarno-Hatta International Airport (Jakarta) to the venue will be provided by the committee starting from 12 May 2016.
One chauffeur-driven car will be made available to each Governor and another car for the accompanying delegate members. Regular shuttle buses will be available from the “official” hotels to the JCC and vice-versa for all participants. Participants who opt to reside in “non-official” hotels, should make their own transportation arrangements.
SPECIAL TRANSPORTATION REQUIREMENTS
The meeting delegations who require handicap accessible transportation should notify the IDB Annual Meeting Secretariat prior to the beginning of the meeting by sending a brief description of their needs to: firstname.lastname@example.org.